Global music and entertainment PR agency Satellite414 are looking for a permanent Team Assistant to support a busy office of publicists. The Team Assistant role includes both operations management and administrative support.
This role would suit someone who has a keen interest in the entertainment industry and popular culture - spanning music, entertainment, film, fashion and more. Although the candidate will not be a publicist themselves, the successful applicant must be able to show basic understanding and appreciation of the media landscape, its impact on our clients careers, as well as the success of our business.
Strong communication, attention to detail and the ability to manage an ever-shifting workload is essential as the candidate will be working directly with colleagues at all levels, including senior management and the CEO.
Due to the nature of the entertainment industry, the role requires the willingness to occasionally work out of hours in order to meet the needs of our clients. As the assistant will work across the team, the ability to handle sensitive information with discretion and professionalism is a must.
JOB REQUIREMENTS
Duties and responsibilities
- First point of contact in the S414 office, greeting and settling in guests
- Maintaining the office inc. responsibility for day-to-day admin - handling phone calls, managing incoming requests to all staff emails, diary scheduling, booking meetings, ensuring the office is tidy and well stocked, management of catering where necessary, and so on)
- Managing and distributing daily press cuttings - print from our external cuttings service plus online press compiled internally, proactively circulating to publicists and subsequently clients in a timely manner
- Compiling press reports and press packs as required
- Managing the businesses social media accounts (including Instagram and Twitter) and creating assets where appropriate
- Management of company website - refreshing content so it remains an accurate representation of our business
- Maintaining databases to ensure company intel is accurate and up to date
- Management of interns - both recruitment and ensuring they are well supported in their work
- Oversee all building management and maintenance contractors - this includes liaising with the IT team, cleaners and so on.
- Handling all deliveries and couriers
- Compiling inbound new business submissions
- Ensuring internal server is well organised and managed to ensure an accurate archive in future
- Providing PA support to the CEO and heads of department - including expenses
- General business administrative support - research projects as required
- Proactive organisation of office social events - planning company away days and team celebrations as necessary
- Assist on external events such as red carpets, awards ceremonies and more
Specifications Required:
- London based
- Familiar with Macbooks
- Ability to use Microsoft Office, Google Docs and Canva
- High standard of verbal and written English
- Exceptional written and verbal communication skills with an attention to detail
- Strong organisational and time management skills
- Desire and willingness to take ownership and control of tasks
- Open to handle projects outside their area of expertise
- Ability to work effectively, collaboratively and be solution‐oriented
- Diligent and dependable with a strong work ethic
- An understanding of SATELLITE414’s entire business and the wider music and entertainment industry
- Professional with the ability to build trust and rapport with the team
- Ability to work well independently and contribute to the team culture
- Demonstrated ability to think clearly and quickly under pressure in fast-paced environment
- Solutions focused and proactive
Working conditions
- The role is carried out from 9.30am – 6pm, Monday – Friday from our London head office
- We offer hybrid working (three days in the office) but due to the nature of the role, there must be flexibility as required
- 20 days holiday plus bank holidays and Christmas shutdown
- Weekly line management
- SATELLITE414 is committed to equality of opportunity for all and is committed to hiring a diverse workforce and creating an inclusive environment for all employees.
